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This guide helps farmers and those who sell goods or services to farmers understand how state taxes apply to Washington’s agricultural industry. Words in blue are links to additional information and resources. For specific questions about Washington excise taxes, please contact us
Overview of taxes and farming
Specific farming activities
B&O tax classifications specific for agriculture
B&O and public utility tax deductions and exemptions
- Agricultural fairs
- Agricultural products by a farmer (wholesaling)
- Buying and selling at wholesale wheat, oats, dry peas, dry beans, lentils, triticale, canola, corn, rye, and barley
- Custom farming
- Federal conservation reserve program (payments received from)
- Hatching eggs or Poultry (sales of)
- Hauling by Related Parties
- Interest on loans to Farmers, Ranchers, or Producers or Harvesters of Aquatic Products
- Interstate or Foreign Sales
- Processed Hops for Use Out-of-State (sales of)
- Receiving, Washing, Sorting, and Packing Horticultural Products (income from)
- Seed sold at wholesale to farmers or conditioning seed for planting
Sales to farmers
Services to farmers
Sales and use tax exemptions
Updated March, 2011
Agriculture Common Terms
Agricultural Employee Housing:
Year-round or seasonal housing for agricultural employees provided by one of the following:
- An agricultural employer
- Housing authority
- Local government
- State or federal agency
- Nonprofit community
- Neighborhood-based organization that is exempt from income tax under section 501(c) of the Internal Revenue Code of 1986
- For-profit provider of housing for agricultural employees
It includes single and multi-family dwellings, and dormitories. It also includes bathing, food handling, hand washing, laundry, and toilet facilities.
"Agricultural employee housing" does not include:
- Housing regularly provided to the general public on a commercial basis, such as hotels, motels, apartments, or rooming houses.
- Housing provided by a housing authority unless at least 80% of the occupants are agricultural employees whose adjusted* income is less than 50% of median family income.
(* adjusted for household size, for the county where the housing is provided)
Agricultural Product: Any product of plant cultivation or animal husbandry including, but not limited to:
- A product of horticulture, grain cultivation, vermiculture, viticulture, or aquaculture as defined in RCW 15.85.020;
- Plantation Christmas trees;
- Short-rotation hardwoods as defined in RCW 84.33.035;
- Turf; or
- Any animal including but not limited to an animal that is a private sector cultured aquatic product as defined in RCW 15.85.020, or a bird, or insect, or the substances obtained from such an animal.
"Agricultural product" does not include animals defined as pet animals under RCW 16.70.020.
Anaerobic Digester: A facility that processes manure from livestock into biogas and dried manure using microorganisms in a decomposition process within a closed, oxygen free container. RCW 82.08.900
Approved Animal Pharmaceuticals: The FDA maintains a list of all approved animal pharmaceuticals called the "Green Book." The USDA maintains a list of approved biotechnology products called the "Veterinary Biologics Product Catalogue." Pharmaceuticals that are not on either of these lists have not been approved and are not eligible for the exemption. (WAC 458-20-210)
Business and Occupation (B&O) Tax: B&O tax applies to the gross amount received from conducting business. There are different reporting classifications for retail sales, wholesale sales, professional services, and other business activities. Each classification has its own tax rate. Farmers that conduct activities in addition to selling agricultural products they grow, raise or produce at wholesale may be subject to the B&O tax. Persons performing more than one activity may be subject to B&O tax under more than one reporting classification.
Cold Storage Warehouse: For the purposes of this guide, the term “cold storage warehouse” means a storage warehouse owned or operated by a wholesaler or third-party warehouser to store fresh and/or frozen perishable fruits or vegetables, dairy products, seafood products, or any combination thereof, at a desired temperature to maintain the quality of the product for orderly marketing.
A consumer is any person who uses tangible personal property or receives retail services. The tangible personal property or retail services may be for personal or business use. A seller needs to know who a consumer is to know when to collect sales tax. A buyer, needs to know when to pay sales tax to the seller and, if sales tax hasn't been paid, when to pay sales tax (often referred to as "deferred sales tax") or use tax directly to the Department of Revenue (Department).
Consumer Use Tax Return: A form used to remit use tax directly to the Department. The Consumer Use Tax Return is for consumers and businesses that are not required to be registered with the Department. Farmers who are registered with the Department should not use this form and should remit payment on their excise tax return.
Custom Farming Services
: Custom farming services are specific farming operations performed by an operator using any farm machinery or equipment, farm implement, or draft animal that are:
- Directly related to growing, raising or producing an agricultural product to be sold or consumed by the farmer, and
- Performed either under a contract or with directed or supervised by a farmer.
Custom farming services do not include custom application of fertilizers, chemicals, or biologicals.
is someone who:
- Owns or keeps one or more bee colonies,
- Grows, raises, or produces honey bee products for sale at wholesale, and
- Is registered with the Department of Agriculture as required under RCW 15.60.021.
For the purposes of the sales and use tax exemption for replacement parts:
An “eligible farmer” includes any person who:
- Engages in the business of growing, raising, or producing agricultural products (as defined in RCW 82.04.213) for sale upon that person’s own land or land in which the person has a present right of possession; and
- Generates gross sales of agricultural products, or has a harvested value of agricultural products, which the person has grown, raised, or produced, of at least $10,000 in the tax year immediately before the year in which an application for exemption is submitted to the Department.
If you have not engaged in farming operations for an entire tax year immediately before applying for the exemption because you are new to farming or newly returned to farming, you may apply for an Exemption Certificate for Replacement Parts and/or Services for Farm Machinery and Equipment. An exemption certificate is conditioned on the farmer either:
- Making gross salesof agricultural products, or having a harvested valueof agricultural products, which the farmer has grown, raised, or produced, of at least $10,000 in the first full tax year that the farmer engaged in farming operations; or
- Being in the process of growing, raising, or producing agricultural products having an estimated valueat any time during the first full tax year that the farmer engaged in farming operations of at least $10,000, if the farmer will not sell or harvest an agricultural product during the first full tax year in which the farmer engages in farming operations.
Excise Tax Return: A form provided by the Department that businesses use to calculate and pay certain taxes to the Department. The excise tax return is used to pay B&O Tax, Retail Sales Tax, Use Tax, Litter Tax and other excise taxes.
Farmer: A person who grows, raises, or produces, upon their land, any agricultural product to be sold. "Farmer" does not include a person growing, raising, or producing products for their own consumption; a person selling any animal or substance obtained in connection with their business of operating a stockyard or a slaughter or packing house; or a person in respect to the business of taking, cultivating, or raising timber. (RCW 82.04.213)
Farming for Hire:
Farmers who perform horticultural services for others are farming for hire. A farmer who occasionally assists another farmer in planting or harvesting a crop is generally not considered to be engaged in the business. These activities are generally considered to be casual and incidental to the farming activity. For example, a farmer owning baling equipment which is used primarily for baling hay produced by the farmer, but who may occasionally accommodate neighboring farmers by baling small quantities of hay produced by them, is not considered to be in business.
However, farmers who advertise or hold themselves out to the public as being available to perform farming for hire will be considered as being engaged in business. For example, a farmer who regularly engages in baling hay or threshing grain for others is engaged in business and taxable upon the gross proceeds from this activity, irrespective of the amount of such business or that this person also does some farming of his or her own land. (WAC 458-20-209)
Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions: A form used by farmers to document that certain transactions are not subject to sales tax. This form can be used in lieu of a reseller permit for wholesale purchases (e.g. feed, seed, fertilizer, spray materials, etc.) or it may be used to document specific sales tax exemptions listed on the form. The Farmers' Certificate for Wholesale Purchases and Sales Tax Exemptions cannot be used to document the Farm Replacement Parts Sales Tax Exemption or the Livestock Nutrient Management Sales Tax Exemption.
Agriculture Common Terms (continued)
Feed: Any substance used as food to sustain or improve animals, birds, fish, or insects, and includes whole and processed grains or mixtures thereof, hay and forages or meals made therefrom, mill feeds and feeding concentrates, stock salt, hay salt, bone meal, fish meal, cod liver oil, double purpose limestone grit, oyster shell, and other similar substances. "feed" includes food additives which are given for their beneficial growth or weight effects. However, "feed" does not include hormones or similar products which do not make a direct nutritional or energy contribution to the body, nor does it include products which are used as medicines.
Feedlot: A feedlot feeds cattle owned by others or cattle that the feedlot purchases for resale. The cattle are fed on the land owned or leased by the feedlot.
Fertilizer: Any substance containing one or more recognized plant nutrients and is
- Used for its plant nutrient content and/or
- Designated for use in promoting plant growth.
"Fertilizer" includes limes, gypsum, and manipulated animal and vegetable manures.
Food and Food Ingredients: The term “food and food ingredients" means substances, whether in liquid, concentrated, solid, frozen, dried, or dehydrated form, that are sold for ingestion or chewing by humans and are consumed for their taste or nutritional value. (WAC 458-20-244)
Gross Amount: The term "gross amount," which appears at the top of column one on the excise tax return, is a "catch-all " term for whichever of the following terms is applicable to your business: "gross proceeds of sale," "gross income of the business," or "value of products." The gross amount includes all consideration received without deductions for the costs of doing business or other expenses. (RCW 82.04.070 & RCW 82.04.080)
Hauling for Hire: Providing the service of transporting goods from one location to another for another person is classified as hauling for hire. Income from this activity is generally subject to public utility tax under either the motor transportation or urban transportation classification. (WAC 458-20-180)
Horticultural Services: The term "Horticultural services" means services related to the cultivation of vegetables, fruits, grains, field crops, ornamental floriculture, and nursery products. The term "horticultural services" includes, but is not limited to, the following:
- Soil preparation services such as plowing or weed control before planting
- Crop cultivation services such as planting, thinning, pruning, or spraying
- Crop harvesting services such as threshing grain, mowing and baling hay, or picking fruit.
Livestock: For the purposes of this guide the term “livestock” means horses, mules, donkeys, cattle, bison, sheep, goats, swine, rabbits, llamas, alpacas, ratites, poultry, waterfowl, game birds, and other species so designated by statute. "Livestock" does not mean free ranging wildlife as defined in Title 77 RCW.
Public Utility Tax (PUT): A tax imposed on the gross income of specific public service businesses within the state of Washington. The tax is imposed in lieu of B&O tax, and is remitted to the state on an excise tax return, similar to B&O tax. The most common application for farmers is hauling for hire. (RCW 82.16.010, RCW 82.16.020 & WAC 458-20-179)
Reseller Permit: A form issued by the Department that authorizes the buyer to purchase goods and/ or certain services at wholesale (not paying sales tax). The goods cannot be for the buyers own use and must be for resale. (WAC 458-20-102)
Retail Sale: All sales of tangible personal property (including articles produced, fabricated, or imprinted) are classified as retail sales unless the buyer intends to resell the product and provides a copy of their reseller permit. The term includes services provided by persons who install, repair, clean, alter, improve, construct, or decorate real or personal property for consumers. (RCW 82.04.050)
Retail Sales Tax: A tax imposed on the buyer of goods and certain retail services. The seller is responsible for collecting the tax from the buyer and remitting the tax to the Department. The sales tax is a combined state and local tax. The local rate varies throughout the state. (RCW 82.08.020)
Revised Code of Washington: The Revised Code of Washington (RCW) is the compilation of all permanent laws now in force. It is a collection of session laws (enacted by the Legislature, and signed by the Governor, or enacted via the initiative process), arranged by topic, with amendments added and repealed laws removed. It does not include temporary laws such as appropriations acts. Most laws administered by the Department are codified in Title 82 RCW. The official version of the RCW is published by the Office of the Code Reviser.
Seed: Propagative portions of plants, commonly used for seeding or planting, whether true seeds, bulbs, plants, seedlike fruits, seedlings, or tubers.
Spray Materials: Any substance or mixture of substances in liquid, powder, granular, dry flowable, or gaseous form, which is intended to prevent, destroy, control, repel, or mitigate any insect, rodent, nematode, mollusk, fungus, weed, and any other form of plant or animal life which is normally considered to be a pest. The term includes treated materials, such as grains, which are intended to destroy, control, or repel such pests. "Spray materials" also includes substances which act as plant regulators, defoliants, desiccants, or spray adjuvants.
Structures (Chicken): For the purposes of the exemption from sales tax for propane or natural gas for heating chicken structures, the term “structures” means: barns, sheds, and other similar buildings in which chickens are housed.
Tangible Personal Property:
Personal property is property that can be seen, weighed, measured, felt, or touched. It does not include real property (real estate) or property that is attached to real property in such a way as it becomes part of the real property.
UBI/Tax Registration Number: Sometimes called a registration, tax reporting account, or "C" number, the Unified Business Identifier (UBI) number is a nine-digit number used to identify persons engaging in business activities. The number is assigned when a person completes a Business License to register with or obtain a license from state agencies. The Departments of Revenue, Licensing, Employment Security, Labor and Industries, and the Corporations Division of the Secretary of State are among the state agencies participating in the UBI program.
Use Tax: A tax imposed on goods and certain services in this state when the goods or services are acquired without paying retail sales tax. Either sales or use tax, applies, but not both. Like the sales tax, the use tax is a combined state and local tax. Use tax rates and sales tax rates are identical.
Washington Administrative Code: The Washington Administrative Code (WAC) codifies the rules (i.e., regulations) of each state agency having rule-making authority. The Department of Revenue writes rules to help taxpayers understand and accurately report and pay their tax liabilities. The WAC rules addressing the material presented in this guide are commonly referred to as the Excise Tax Rules and are codified by the Office of the Code Reviser in Chapter 458-20 WAC.
Warehouse: For purposes of this tax guide, the term “warehouse” means an enclosed building or structure in which finished goods are stored. A warehouse may have more than one storage room and more than one floor. Office space, lunchrooms, restrooms, and other space within the warehouse and necessary for the operation of the warehouse are considered part of the warehouse as are loading docks and other such space attached to the building and used for handling of finished goods. Landscaping and parking lots are not considered part of the warehouse. A storage yard is not a warehouse, nor is a building in which manufacturing takes place.
Overview of Taxes Applying to Farming
Farmers that make retail sales, manufacture products for sale, or provide services are required to register with the Department and obtain a tax registration number. Farmers can register by completing a Business License and paying the appropriate fees.
Farmers that only make wholesale sales of agricultural products
that they grow, raise, or produce are not required to be registered with the Department (and do not need to have a tax registration number).
Business and Occupation (B&O) Tax Classifications
Farmers that sell products at retail to consumers (e.g. roadside stands, farmer’s markets, CSA, etc.) are subject to B&O tax under the retailing classification. (RCW 82.04.050)
Farmers who manufacture products using agricultural products that they have grown, raised, or produced are subject to B&O tax under the manufacturing classification on the value of products manufactured. (RCW 82.04.110 & RCW 82.04.120)
Activities not considered manufacturing
The following activities are not considered manufacturing activities for purposes of the manufacturing classification of B&O tax:
- Activities which consist of cutting, grading, or ice glazing seafood which has been cooked, frozen, or canned outside this state;
- The growing, harvesting, or producing of agricultural products;
- Conditioning of seed for use in planting;
- Cubing hay or alfalfa;
- Packing of agricultural products, including sorting, washing, rinsing, grading, waxing, treating with fungicide, packaging, chilling, or placing in controlled atmospheric storage; and
- The removal of the head, fins, or viscera from fresh fish without further processing, other than freezing.
References: RCW 82.04.120 & RCW 82.04.2403
Service and Other Activities
Persons that perform horticultural services for farmers are subject to B&O tax under the service and other activities classification. A farmer who occasionally assists another farmer in planting or harvesting a crop is generally not considered to be engaged in the business of performing horticultural services. These activities are generally considered to be casual and incidental to the farming activity.
References: RCW 82.04.290, WAC 458-20-209 & WAC 458-20-210
A sale by a farmer to someone who will resell their product is classified as a wholesale sale. A B&O tax exemption is provided for wholesale sales by farmers of agricultural products
they have produced on their farms. (RCW 82.04.060 & RCW 82.04.330)
Retail Sales Tax
If the product sold at retail is not an exempt food product or is not otherwise exempt from sales tax, retail sales tax must be collected. (For more information, see sales and use tax exemptions.) Sellers that fail to collect and remit sales tax can be held liable for the tax. Sellers must collect the tax based on the rate in effect where the buyer receives the goods or services. The following are examples of agricultural products and other items sold by farmers that are subject to retail sales tax:
- Plants, including fruit and vegetable starts
- Plantation or other Christmas Trees
- Soap from goats’ milk
- Decorative items
- Hay/Haylage (feed) except sales for breeding animals registered with a nationally recognized breeding association are considered sales for resale and not subject to retail sales tax. To validate the wholesale sale, the animal owner must give a completed Farmers' Certificate for Wholesale Purchases and Sales Tax Exemption (Section 2 of the form) to the seller stating that the animal is registered with a nationally recognized breeding association and is used for breeding purposes.
Reference: RCW 82.08.020
If a farmer uses items in Washington that were acquired without paying sales tax, and the items are not exempt from sales tax, then the farmer owes use tax. A farmer must pay either use tax or sales tax on a non-exempt item, but not both. Use tax is applied at the same rate as sales tax.
Example: Farmer John purchases a plow in Idaho and does not pay sales tax. He brings the plow to Washington and uses the plow on his field in Washington. In this situation, the purchase of the plow was not exempt from sales tax; therefore, Farmer John owes use tax on the value of the plow. Farmer John may submit the use tax on either a consumer use tax return or on his next excise tax return if he is registered with the Department.
For more detailed information on use tax please see the Use Tax Section of this guide.
Reference: WAC 458-20-178 & RCW 82.12.020
Public Utility Tax (PUT)
Public utility tax is assessed on specific public service businesses in lieu of B&O tax. While there are several different types of businesses that are subject to this tax, generally farmers are not subject to PUT. However farmers who transport items (agricultural products and/or machinery and equipment) for others could be subject to PUT under the motor or urban classification.
For more information see also Hauling for Hire:
References: RCW 82.16.020 & WAC 458-20-180
The gross proceeds of sales of certain products, including food for human or pet consumption, are subject to litter tax. A farmer does not owe litter tax on wholesale sales of agricultural products
grown by the farmer. When due, litter tax is reported on the same return as B&O tax and sales tax (excise tax return).
A farmer owes litter tax when the farmer:
- Makes retail sales of food and food ingredients for human or pet consumption.
- Manufactures products to sell at wholesale or retail in this state (e.g., a farmer who produces wine from grapes that the farmer has grown).
- Makes sales of other products subject to the litter tax.
Example: RD Orchards (RD) grows apples in its orchards. Most apples are sold at wholesale, but RD operates a seasonal roadside fruit stand where it makes retail sales of apples. RD’s wholesale sales of apples are exempt from both the B&O and litter taxes. RD’s retail sales of apples are subject to retailing B&O and litter taxes but are exempt from sales tax. RD is not responsible for collecting the retail sales tax because apples are an exempt food product.
For more information about the litter tax, including a list of the 13 product categories subject to litter tax, please see WAC 458-20-243.
References: RCW 82.19.020, RCW 82.19.050 & WAC 458-20-243
Specific Activities of Farmers
Sales of Insects:
The sale of insects such as leaf-cutter bees for the purpose of pollination to a farmer is subject to the wholesaling B&O tax. A farmers’ exemption certificate, a copy of a valid reseller permit, or other approved exemption certificate must be given to the seller.
However, sales of honey bee products by “eligible apiarists” are exempt from B&O tax. This exemption expires July 1, 2013.
Pollination Services: Beekeepers provide bees (usually honey bees) to farmers for the purpose of pollination. Generally, the income of the beekeeper is subject to B&O tax under the service and other activities classification, as a horticultural service. However income received by an eligible apiarist for providing bee pollination services is exempt from B&O tax. This exemption expires July 1, 2013.
References: RCW 82.04.629, RCW 82.04.630, WAC 458-20-210, Special Notice on Tax Exemptions for Honey Beekeepers.
Christmas tree Farmers
Plantation Christmas Trees
Persons growing plantation Christmas trees on their own land or on land in which they have a present right of possession are farmers.
Plantation Christmas trees are Christmas trees that are exempt from the timber excise tax under RCW 84.33.170. This requires that the Christmas trees be grown on land prepared by intensive cultivation and tilling, such as irrigating, plowing, or turning over the soil, and on which all unwanted plant growth is controlled continuously for the exclusive purpose of raising Christmas trees.
Wholesale sales of plantation Christmas trees by farmers are exempt from B&O tax, provided that the farmer receives an appropriate exemption certificate or permit from the buyer documenting the wholesale nature of the sale.
Retail sales of plantation Christmas trees by farmers are subject to the retailing B&O and retail sales tax.
Farmers growing or producing plantation Christmas trees may purchase seeds, seedlings, fertilizer, and spray materials at wholesale; as long as the farmer provides the seller with an appropriate exemption certificate.
Other Christmas tree operations.
Persons who either directly or by contracting with others for the necessary labor or mechanical services fell, cut, or take Christmas trees other than plantation Christmas trees are extractors. See WAC 458-20-13501 (Timber harvest operations).
References: RCW 82.04.213, RCW 82.04.035 & RCW 82.04.100.
Cold Storage Warehousing:
A cold storage warehouse is a storage warehouse used to store fresh and/or frozen perishable fruits or vegetables, meat, seafood, dairy products, or fowl at a desired temperature to maintain the quality of the product. It does not include providing freezer space or frozen food lockers.
The gross income from operating a warehouse includes all income from the storing, handling, sorting, weighing, measuring, and loading or unloading of items for storage in a cold storage warehouse. Persons operating a cold storage warehouse are subject to B&O tax under the warehousing classification.
References: WAC 458-20-182
Feeding for hire:
Income received by a feedlot for feeding cattle owned by others is exempt from B&O tax under RCW 82.04.330 if the cattle are held by the feedlot for at least sixty days while the cattle are prepared for market. If the feedlot raises the cattle for less than sixty days, the income received for feeding the cattle is subject to B&O tax under the service and other activities classification.
Cattle owned by feedlot:
A feedlot that fattens its own cattle for at least sixty days before selling them at wholesale will be treated as a farmer (not subject to B&O tax on its wholesale sales of cattle). If a feedlot owns the cattle for less than sixty days, the sales are subject to the wholesaling classification of the B&O tax.
References: WAC 458-20-210
Specific Activities of Farmers (continued)
Hay Compressing or Cubing
Compressing hay is the process of placing bales of hay into a compressor. No foreign substances or materials are added to the pure hay. Hydraulic presses then compress the bales. No physical change involving grinding or cubing occurs. The bale is merely compressed into a more convenient size for shipping.
Cubing hay involves the addition and/or subtraction of moisture, and an extensive amount of processing which results in significant changes in form, demand, and value. Cubing hay is excluded from the definition of "to manufacture."
Income received from compressing or cubing hay for hire is subject to the service and other activities B&O tax classification.
References: RCW 82.04.120
Hauling for hire
The transportation by motor vehicle of agricultural products
or other property for others is subject to either public utility tax or B&O tax.
If any of the transportation occurs on public roads, the income is taxable under either the motor or urban transportation classification of the public utility tax.
If the transportation occurs only on private land, the income is subject to the service and other activities B&O tax classification.
Please also see the exemption for Hauling by Related Parties.
References: WAC 458-20-180
Mushrooms and Other Forest Products
Sales of mushrooms and other forest products (plants, moss, branches, etc.)
Persons who sell mushrooms and other forest products are not considered farmers for this type of income. If your income from this activity is $12,000 (or more) or you make retail sales of these items, you are required to be registered with the Department.
Income from wholesale sales of mushrooms and other forest products is subject to B&O tax under the wholesaling classification. Sellers must obtain a copy of an approved exemption certificate.
Income from sales to consumers of mushrooms and other forest products is subject to B&O tax under the retailing classification. Sellers must collect retail sales tax on sales unless specifically exempt.
References: Special Notice on Harvested Mushrooms and other Forest Products.
A "nurseryman" is a person who grows, propagates, or produces for sale upon the person's own lands or upon land in which the person has a present right of possession, any flowers, trees, shrubs, or vines.
Wholesale sales: Nurserymen are exempt from B&O tax on income from wholesale sales of flowers, trees, shrubs, and vines.
Sales to Nurseries: Sales of seeds, fertilizers, and spray materials to nurseries for use in producing for sale flowers, trees, shrubs, or vines are wholesale sales.
Retail sales: Nurserymen are subject to the retailing B&O tax classification on income from sales to consumers, and must collect retail sales tax from buyers on all retail sales of flowers, trees, shrubs, and vines.
References: RCW 82.04.330 and WAC 458-20-158
Public Markets, Roadside Stands, CSA Sales, etc.
Sales of agricultural products to consumers at public markets or roadside stands are retail sales. Farmers that make these types of sales are required to register with the Department and obtain a tax registration number.
Food sales: Agricultural products sold as food or food ingredients are exempt from sales tax, but farmers making these sales are subject to the retailing B&O tax classification.
Non-food sales: Farmers that sell agricultural products that are not considered food or food ingredients are subject to the retailing B&O tax classification and must collect retail sales tax from the buyer, unless specifically exempt by law.
References: WAC 458-20-101, WAC 458-20-210 & WAC 458-20-244
Specific Activities of Farmers (continued)
Seed Furnished Under Grower Contracts
Many seed companies contract with farmer-growers to raise seed. These companies provide the seed, and in turn agree to purchase the crop if it meets specified standards. These contracts will often provide that ownership of the crop is retained by the seed company, while the risk of crop loss is borne by the farmer-grower. However, the farmer-grower is obligated to pay for the seed whether or not the crop meets the specified standard.
Wholesaling B&O: The transfer of possession of the seed to the farmer-grower is a sale. There is a transfer of ownership or possession for a valuable consideration. These sales transactions are sales for resale, and subject to the wholesaling B&O tax classification.
Purchases: Fertilizer and spray materials may be purchased by the farmer-grower with a reseller permit or a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions, without payment of sales tax. The companies that provide the seeds are not farmers, therefore, they cannot purchase fertilizer and spray materials without paying sales tax.
Reference: WAC 458-20-210
Shellfish or Other Aquatic Products
The term "agricultural products" includes products of "aquaculture" and animals that are "cultured aquatic products." Aquaculture means the process of growing, farming, or cultivating private sector cultured aquatic products in marine or freshwaters and includes management by an "aquatic farmer." An aquatic farmer is a private sector person who commercially farms and manages the cultivating of private sector cultured aquatic products on the person's own land or on land in which the person has a present right of possession.
Wholesale sales: Sales of aquatic products by farmers for resale are not subject to the B&O tax. Sales of Feed to aquatic farmers for use in the cultivating or raising of fish for sale are wholesale sales; Aquatic farmers must provide their vendor with either a reseller permit or a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions to document the wholesale purchases of these items.
Retail sales: Sales of aquatic products by farmers to consumers are subject to B&O tax under the retailing classification and retail sales tax must be collected from the buyer, unless specifically exempt by law.
References: RCW 15.85.020, RCW 82.04.050, RCW 82.04.060, RCW 82.04.213, RCW 82.04.330, & RCW 82.08.0294
Short Rotation Hardwoods
Short rotation hardwoods are trees, such as but not limited to, hybrid cottonwoods, cultivated by agricultural methods in growing cycles shorter than 15 years. Persons cultivating short rotation hardwoods are considered farmers.
Wholesale sales: Sales of short rotation hardwoods to others for resale are exempt from the B&O tax.
Purchases: Farmers growing or producing short rotation hardwoods may purchase seeds, seedlings, fertilizer, and spray materials at wholesale. Farmers must provide their vendor with either a reseller permit or a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions to document the wholesale purchases of these items.
References: RCW 82.04.213 & RCW 84.33.035
Turf grass is an agricultural product. Sales of turf grass by farmers can be either wholesale or retail sales.
Wholesale sales: Sales of turf grass by farmers for resale are not subject to B&O tax.
Purchases: Turf grass farmers may purchase seeds, fertilizer, and spray materials at wholesale. Turf farmers must provide their vendor with either a reseller permit or a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions to document the wholesale purchases of these items.
Retail sales: Sales of turf grass by farmers at retail (sales to consumers) are subject to the retailing B&O tax classification and retail sales tax must be collected from the buyer.
References: RCW 82.04.213 & RCW 82.04.330
Persons that harvest and process their own fruit are considered farmers for the harvesting portion of their business. They are, therefore, eligible for all of the exemptions provided to qualified farmers as explained in this guide. The processing of the fruit into wine is considered a manufacturing activity and the equipment used directly in this processing is exempt from sales and/or use tax as explained in WAC 458-20-13601. For information on the reporting responsibilities of wineries see the Winery Guide.
Example: WG Vineyards (WG) produces wine from grapes that it grows in its vineyards located within this state. WG makes wholesale sales of its wine to customers both within and outside of this state. WG is subject to manufacturing B&O tax on the value of the wine it produces. WG is also subject to wholesaling B&O tax on wholesale sales of wine delivered to buyers within this state, and WG is entitled to a multiple activities tax credit. In addition, WG is subject to litter tax on the value of wine sold within this state. However, if WG sales grapes to other wineries (at wholesale), the sale of those grapes would not be subject to wholesaling B&O tax.
B&O tax classifications specific to agriculture
The B&O tax contains classifications and preferential rates for certain activities (listed below) of the agricultural community. Farmers who perform these activities should report that income under the appropriate classification. Each classification is followed by the applicable RCW. Chapter 82.04 RCW
Special Manufacturing Classifications
- Manufacturing wheat into flour; barley into pearl barley; soybeans into soybean oil; canola into canola oil, canola meal, or canola byproducts; or sunflower seeds into sunflower oil. The special manufacturing B&O tax classification only applies to the manufacturing of the whole-grain items listed above. RCW 82.04.260
- Splitting or processing dried peas. RCW 82.04.260
- Manufacturing seafood products that remain in a raw, raw frozen, or raw salted state at the completion of the manufacturing. RCW 82.04.260.
- Manufacturing by canning, preserving, freezing, processing, or dehydrating fresh fruits and vegetables. RCW 82.04.260.
- Manufacturing dairy products. The dairy products must be identified as of September 20, 2001, in 21 C.F.R. (Code of Federal Regulations), chapter 1, parts 131, 133, and 135. The special B&O tax rate includes byproducts from the manufacturing of dairy products, such as whey and casein. RCW 82.04.260.
- Slaughtering, breaking and/or processing perishable meat products and/or selling these products at wholesale. RCW 82.04.260. This classification combines manufacturing and nonmanufacturing activities into a single taxable business activity.
Special Warehousing Classification
Operating a cold storage warehouse. RCW 82.04.280.
- A "cold storage warehouse" means a storage warehouse used to store fresh and/or frozen perishable fruits or vegetables, meat, seafood, dairy products, or fowl, or any combination thereof, at a desired temperature to maintain the quality of the product for marketing.
- A "storage warehouse" means a building or structure, or any part thereof, in which goods, wares, or merchandise are stored for compensation, except field warehouses, fruit warehouses, fruit packing plants, warehouses licensed under chapter 22.09 RCW, public garages storing automobiles, railroad freight sheds, docks and wharves, and "self-storage" or "mini storage" facilities whereby customers have direct access to individual storage areas by separate entrance.
- "Storage warehouse" does not include a building or structure, or that part of such building or structure, in which an activity taxable under RCW 82.04.272 (persons warehousing and reselling prescription drugs) is conducted.
B&O and Public Utility Tax Deductions and Exemptions
B&O tax does not apply to any business of any bona fide agricultural fair, if no part of the net earnings benefits any stockholder or member of the association conducting the agricultural fair. Any amount paid for admission to any exhibit, grandstand, entertainment, or other feature conducted within the fairgrounds by others is subject to B&O tax, except as otherwise provided by law.
References: RCW 82.04.335
Agricultural Products by a Farmer (wholesaling)
B&O tax does not apply to any farmer that sells any agricultural product at wholesale or to any farmer who grows, raises, or produces agricultural products owned by others, such as custom Feed operations. This exemption does not apply to any person selling agricultural products at retail or to any person selling manufactured substances or articles.
References: RCW 82.04.330
Buying and Selling at Wholesale Wheat, Oats, Dry Peas, Dry Beans, Lentils, Triticale, Canola, Corn, Rye, and Barley.
B&O tax does not apply to amounts received from buying and selling, at wholesale, wheat, oats, dry peas, dry beans, lentils, triticale, canola, corn, rye, and barley. The exemption does not include buying or selling of any manufactured products made from wheat, oats, dry peas, dry beans, lentils, triticale, canola, corn, rye, and barley.
References: RCW 82.04.332
Custom Farming Services
B&O tax does not apply to a person performing custom farming services for a farmer, when the person performing the custom farming services is:
- An eligible farmer.
- At least fifty percent owned by an eligible farmer.
Also, B&O tax does not apply to persons that perform one or any combination of specific farming services for a farmer or a person performing custom farming services when the person performing the service and the farmer or custom farmer receiving the service are related. The specific farming services eligible for the exemption are:
- Farm management services
- Contract labor services
- Services provided to animals that are defined as agricultural products in RCW 82.02.213.
This exemption expires December 31, 2020
For more information please see the special notice titled Custom Services to Farmers – B&O and Public Utility Tax Exemption and RCW 82.04.625.
Federal Conservation Reserve Program (Payments Received from)
B&O tax does not apply to any persons who participate in the federal conservation reserve program or its successor administered by the United States Department of Agriculture with respect to land enrolled in that program.
References: RCW 82.04.330
Hatching Eggs or Poultry (Sales of)
B&O tax does not apply to amounts received by poultry farmers for the sale of hatching eggs or poultry, when the hatching eggs or poultry are for use in the production of poultry or poultry products for sale.
References: RCW 82.04.410
Hauling by Related Parties
Persons that haul agricultural products, farm machinery, or equipment for a farmer or person performing custom farming services are exempt from public utility tax when the person performing the hauling and the farmer or custom farmer receiving the service are related.
See Custom Farming Services for definitions and further information.
This exemption expires December 31, 2020.
Reference: RCW 82.16.300
Interest on loans to Farmers, Ranchers, or Producers or Harvesters of Aquatic Products
A B&O tax deduction is available for amounts derived as interest on loans to bona fide farmers and ranchers, producers or harvesters of aquatic products, or their cooperatives. The lending institution must be owned exclusively by its borrowers or members. The lending institution must be engaged solely in the business of making loans and providing finance-related services to bona fide farmers and ranchers, producers or harvesters of aquatic products, their cooperatives, rural residents for housing, or persons engaged in furnishing farm-related or aquatic-related services to these individuals or entities.
References: RCW 82.04.4294
Interstate or Foreign Sales
Washington State does not impose B&O tax on sales of goods that originate in Washington if receipt of the goods occurs outside Washington.
References: WAC 458-20-193
Processed Hops for Use Out-of-State (Sales of)
B&O tax does not apply to amounts received by hop growers or dealers for hops that are shipped outside the state of Washington for first use if the hops have been processed into extract, pellets, or powder in this state. This exemption does not apply to a processor or warehouser on amounts charged for processing or warehousing hops.
References: RCW 82.04.337
Receiving, Washing, Sorting, and Packing Horticultural Products (income from)
A B&O tax deduction is available for amounts received by any person as income for receiving, washing, sorting, and packing fresh perishable horticultural products, and the material and supplies used therein, when performed for a farmer, either as agent or as independent contractor.
References: RCW 82.04.4287 & ETA 3160
Seed Sold at Wholesale to Farmers or Conditioning Seed for Planting
B&O tax does not apply to amounts received by a person engaging within this state in the business of:
- Making wholesale sales to farmers of seed conditioned for use in planting and not packaged for retail sale; or
- Conditioning seed for planting owned by others.
References: RCW 82.04.331 & RCW 15.49.011
Sales to Farmers
The following discussion provides tax reporting responsibilities to businesses selling goods to farmers.
Sales or rentals of items, including those listed below, to farmers are subject to B&O tax under the retailing classification. Sellers must collect sales tax unless purchases are specifically exempt by law. (For more information, see sales tax exemptions.)
- Irrigation systems
- Cleaning materials
Sales of the following items to farmers, for the purpose of producing for sale any agricultural product, are subject to B&O tax under the wholesaling classification:
- Agents for enhanced pollination (including insects such as bees)
- Spray materials
- Chemical sprays or washes sold to farmers or other persons for post-harvest treatment of fruit for the prevention of scald, fungus, mold, or decay.
- Containers, packaging, and wrappers that are sold by the farmer along with the agricultural product to be contained therein.
The seller must document wholesale sales by retaining a copy of the buyer’s reseller permit or a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemptions.
References: WAC 458-20-102 & WAC 458-20-115.
Services to farmers
Farming for hire and performing horticultural services for farmers: Persons who engage in farming for hire, or who perform horticultural services for farmers, are generally subject to the service and other activities B&O tax classification on the gross income of these activities. The term "horticultural services" includes, but is not limited to, the following activities:
- Soil preparation of land currently being used to raise plant crops, such as plowing, weed control, or orchard stump removal before replanting;
- Crop cultivation activities such as planting, thinning, weeding, pruning, or spraying; and
- Crop harvesting activities such as threshing grain or legumes, mowing and baling hay, or picking fruit.
Persons in the business of farming for hire or performing horticultural services for farmers are considered the consumers of any materials they purchase unless they resell the materials and bill their customer (the farmer) a separate charge for the materials.
References: RCW 82.04.050
Example: ABC Aviation Co. (ABC) is hired by farmers to spray pesticides on their crops. ABC segregates the charge for the pesticides and the charge for the application on its sales invoices. When reporting its tax liability, ABC should report the charge for the pesticide application under the service and other activities B&O tax classification. The charge for the sale of the spray materials is subject to the wholesaling B&O tax, provided ABC obtains a Farmers’ Certificate for Wholesale Purchases and Sales Tax Exemption from the farmer. The purchases of pesticides by ABC are for resale and are not subject to retail sales tax, provided that ABC gives the seller a copy of a reseller permit or other appropriate exemption certificate.
If ABC does not segregate their charges (i.e. they charge one lump sum for both the application and the pesticides), then the entire amount received by ABC would be subject to B&O tax under the service and other activities classification. ABC would not charge the farmers sales tax. ABC must pay sales tax when they purchase the pesticides. The entire amount charged by ABC is for horticultural services, and ABC is considered the consumer of the pesticides.
, WAC 458-20-102
, & WAC 458-20-209
Farmers' Use Tax Obligation
Unlike other types of businesses, farmers are not generally required to register with the Department. For this reason, many farmers may be unaware that they owe use tax when tangible personal property such as machinery and equipment is acquired without paying Washington's retail sales tax.
Example: A farmer who buys a combine from a neighboring farmer owes use tax, unless specifically exempt by law.
When a farmer purchases machinery and equipment from a dealer in this state, the farmer must pay sales tax to the dealer, unless the sale is specifically exempt by law. The dealer in turn pays the collected sales tax to the Department. There are many instances, however, where sales tax is not paid to the seller. In these situations, the farmer must remit the sales tax (commonly referred to as "deferred sales tax") or use tax directly to the Department, unless the purchase is specifically exempt by law.
The following are examples of when farmers owe use tax, presuming no exemption from the tax applies:
- Machinery and equipment purchased from another farmer. Unless the selling farmer is registered with the Department, sales tax will not be collected.
- Machinery and equipment purchased in another state with no sales tax or in a state with a sales tax rate less than Washington's. If sales or use tax was paid in another state, the buyer may take a credit for the amount of tax paid against the amount of use tax due in Washington.
- Machinery and equipment are purchased from an out-of-state Internet seller or from a mail order catalog. Generally, these types of remote sellers are not required to collect Washington's sales tax. However, the farmer owes use tax on these items.
Frequently Asked Questions about Use Tax
Do I get credit for equipment I use as a trade-in?
Use tax is computed on the amount due after the value of a "like kind" trade-in is subtracted from the purchase price.
Example: If you bought a plow from a dealer in another state and you used another plow as a trade-in, use tax is due on the remaining balance.
Is use tax due if I acquire farm equipment when I purchase a farm?
If you acquire tangible personal property with the farm, use tax is due on the value of the non-exempt personal property. When completing the Real Estate Excise Tax Affidavit for the County Treasurer, you must indicate the value of the personal property separate from that of the real property. The value of the tangible personal property is subject to use tax, unless an exemption applies to a specific item.
Do I get credit for tax paid in another state?
If sales or use tax was paid in another state, you may take a credit for the amount of tax paid against the amount of use tax due in Washington. In order to take the credit, you must have documentation, such as an invoice, of the amount of tax paid.
Do I owe use tax if machinery or equipment is given to me?
Use tax is not due if the person giving you the machinery or equipment can document that he or she has already paid sales tax or use tax on the item. However, if sales or use tax was not paid by that person, you owe use tax.
When is use tax due?
Liability for use tax arises at the time the property is first put to use in this state. Generally, first use occurs when the goods are first acquired or brought into Washington.
How do I report and pay use tax?
- If you are not registered with the Department , use the Consumer Use Tax Return
- If you are registered with the Department, use your next excise tax return.
- Use tax on vehicles and trailers that must be licensed for use on roads is paid to the county auditor or licensing agent.
How will the Department of Revenue know if I don't pay the tax?
Department staff actively investigates and pursues businesses and individuals to collect unpaid tax, including use tax. Department employees use many resources to discover unpaid use tax. These resources include:
- Personal property records of the county assessor's office
- Real Estate Excise Tax Affidavits
How can I prove that sales or use tax has been paid?
Your invoice proves if sales tax was paid. By law, purchase documents such as sales receipts or invoices must separately state the sales tax from selling price. (See WAC 458-20-107) To prove you have paid use tax, keep the documentation (e.g., Consumer Use Tax Return or excise tax return) for all items on which you've paid the tax.
Purchases for dual purposes
A farmer normally engaged in both consuming and reselling certain types of tangible personal property, and not able to determine at the time of purchase whether the property purchased will be consumed or resold, must purchase according to the general nature of his business. If the farmer generally consumes more than fifty percent of the purchase in question, the farmer should not give an exemption certificate for any part of the purchase. If the farmer generally resells more than fifty percent of the purchase, the farmer may provide the seller with an exemption certificate.
If a farmer makes a purchase for dual purposes and does not give an exemption certificate for any of the purchase, then resells some of the articles purchased, the farmer may claim a "taxable amount for tax paid at source" deduction. Refer to WAC 458-20-102 for additional information regarding purchases for dual purposes and the "taxable amount for tax paid at source" deduction.
If the farmer gives an exemption certificate for all purchases and ends up consuming some of the articles purchased, the farmer is liable for deferred sales tax and must remit the tax directly to the Department. Please refer to WAC 458-20-102 for more information regarding deferred sales tax.
Example: A farmer purchases binder twine for binding bales of hay. More than fifty percent of the binder twine is used for hay that will be sold. Because the farmer principally uses the binder twine for binding bales of hay that will be sold, the farmer may provide an exemption certificate to the seller for the entire purchase. The farmer is liable for deferred sales tax on the binder twine used for hay that will feed the farmer's livestock.
References: RCW 82.08.130, RCW 82.08.880, RCW 82.12.880, WAC 458-20-178, and the Farmers and Use Tax Brochure (pdf)
Sales and Use Tax Exemptions
When making tax-exempt purchases, buyers must provide an appropriate exemption certificate, properly completed, to the seller. The seller is required to keep the certificate on file for a period of five years. For more information on documenting sales tax exemptions please see the Department’s Retail Sales Tax Exemption Documentation Matrix.
Agricultural Employee Housing
Retail sales tax does not apply to labor and services charges for the construction, repair, decoration, or improvement of new or existing structures used as agricultural employee housing. Retail sales tax does not apply to sales of tangible personal property that becomes part of the structures during the construction, repair, decoration, or improvement of the structures.
In addition, use tax does not apply to the use of tangible personal property that becomes a component of buildings or other structures used as agricultural employee housing.
These exemptions require that the structures are used to house "agricultural employees" (as defined by RCW 19.30.010) for at least five consecutive years from the date approved for occupancy. Agricultural employee housing for year-round agricultural employees must meet the state building code (chapter 19.27 RCW) for single-family or multi-family dwellings.
These exemptions do not apply to housing built for the occupancy of an agricultural employer (as defined by RCW 19.30.10), family members of an agricultural employer, or persons owning stock or shares in a farm partnership or corporation business.
References: RCW 82.08.02745, RCW 82.12.02685, and WAC 458-20-262
Agricultural Field Burning Reduction – Expired January 1, 2011.
Retail sales tax and use tax exemptions are available to qualified farmers for the purchase or use of certain equipment (listed below). The exemptions are also available for materials, labor, and services for the construction of hay sheds for qualified farmers.
Exempt Machinery, Equipment, and Structures for Qualified Farmers:
The specific items that qualify for the exemption are limited to the following:
- bale handlers*
- combine component: chaff spreaders
- combine component: stripper headers
- combine component: straw choppers
- minimum-till drills
- no-till drills
- power rakes
- tractors (250 engine hp and over)*
* A bale handler is equipment specifically designed to load, stack, retrieve, and/or transport bales, such as hay trailers, telehandlers, and bale spears. The exemption does not include a tractor that is less than 250 engine horsepower even if exempt components are attached. The exemption includes kits necessary to attach exempt equipment to nonexempt equipment, when the kits and exempt equipment are purchased together.
For this exemption “qualified farmer” means a farmer who has more than fifty percent (50%) of his or her tillable acres in cereal grains and/or field and turf grass grown for seed in qualified counties. Cereal grains include wheat, oats, corn, barley, rye, spelt, and triticale. Tillable acres include those that are fallow, but exclude acres in the Conservation Reserve Program. (RCW 82.04.213)
Qualified counties are those where cereal grain production exceeds fifteen thousand (15,000) acres. Qualified counties include:
- Walla Walla
For More Information:
Sales and use tax exemption: refer to the Special Notice on Reducing Field Burning (pdf).
Field-burning regulations: contact the Department of Ecology, Air Quality Program at (360) 407-7528.
Purchases made on or after January 1, 2011 do not qualify for this exemption.
References: RCW 82.08.841 & RCW 82.12.841
Retail sales or use tax does not apply to anaerobic digesters when purchased or used by eligible persons. These taxes also do not apply to services rendered installing, constructing, repairing, cleaning, altering, or improving an anaerobic digester; nor to the sale or use of tangible personal property that becomes a component of the anaerobic digester. The anaerobic digester must be used primarily to treat livestock manure.
The retail sales tax exemption is available only when the buyer provides the seller with a copy of the buyer’s exemption certificate provided by the Department . The Department will provide an exemption certificate to an eligible person upon approval of an application submitted by that person.
References: RCW 82.08.900 & RCW 82.12.900
Certain animal pharmaceuticals are exempt from retail sales and use taxes when sold to, or used by, farmers or veterinarians. To qualify for the exemption, the animal pharmaceutical must be administered to an animal that is raised by a farmer for the purpose of producing an agricultural product for sale. Also, the animal pharmaceutical must be approved by the United States Department of Agriculture (USDA) or the United States Food and Drug Administration (FDA).
Example: Dairy Farmer purchases sterilizing agents. The sterilizing agents are applied to the equipment and facilities where Dairy Farmer's cows are milked. Dairy Farmer also purchases teat dips, antiseptic udder washes, and salves that are not listed in either the FDA's Green Book of approved animal pharmaceuticals or the USDA's Veterinary Biologics Product Catalogue of approved biotechnology products. The purchases of sterilizing agents are not exempt as animal pharmaceuticals because the sterilizing agents are not administered to animals. The teat dips, antiseptic udder washes, and salves are likewise not exempt because they have not been approved by the FDA or USDA. This is the case even if these products are approved by the United States Environmental Protection Agency or any other governmental agency.
References: RCW 82.08.880, RCW 82.12.880 & WAC 458-20-210
Auction Sales of Farm Property
Retail sales and use taxes do not apply to tangible personal property, including household goods, which have been used in conducting a farm activity, if the property was purchased from a farmer at an auction sale held or conducted by an auctioneer on a farm.
References: RCW 82.08.0257 & RCW 82.12.0258
Beef Cattle and/or Dairy Cows for use by a Farmer
Cattle and milk cows used on a farm are exempt from retail sales and use taxes.
References: RCW 82.08.0259 & RCW 82.12.0261
Chicken Bedding Materials
Retail sales and use tax does not apply to bedding materials used by farmers to accumulate and facilitate the removal of chicken manure. To qualify for the exemption, the farmer must be raising chickens that are sold as agricultural products.
"Bedding materials" are wood shavings, straw, sawdust, shredded paper, and other similar materials.
References: RCW 82.08.920 & RCW 82.12.920
Sales and Use Tax Exemptions (continued)
Qualifying fuel is exempt from sales and use taxes when used for producing agricultural products by farmers and persons providing horticultural services for farmers (“farm fuel users”).
- Biodiesel fuel as defined in RCW 19.112.010.
- Diesel fuel as defined in 26 U.S.C. 4083, as amended or renumbered as of January 1, 2006. This includes clear diesel and red-dyed diesel.
- Aircraft fuel as defined in RCW 82.42.010.
- Fuel blends if all the component fuels would otherwise be exempt
Exempt Uses of Fuel
The exemption applies to fuel used to produce agricultural products and provide horticultural services to farmers. Use of fuel on roadways does not qualify for this exemption.
To receive the exemption, a farm fuel user must give the seller a completed Farmers' Certificate for Wholesale Purchases and Sales Tax Exemptions.
Taxable uses of fuel
The exemption does not apply to uses other than producing agricultural products or providing horticultural services. Also, the exemption does not apply to any use of the fuel by someone other than a farm fuel user.
Examples of taxable use:
- Space or water heating for human habitation
- Generators for producing electrical power for human habitation
- Growing, raising, or producing agricultural products for a person’s own consumption
- Transportation (public road use)
- Aerial or other spray applications for timber
- Logging operations
Fuel Tax Refunds
If you paid the “special fuel tax” on your purchase of diesel or biodiesel fuel within the last 13 months and used the fuel for non-highway purposes, you may be eligible for a refund of the special fuel tax. For more information and to submit a request for a refund, go to the Department of Licensing’s Fuel Tax Section.
Include a completed Farmers' Certificate for Wholesale Purchases and Sales Tax Exemptions with your fuel tax refund request to avoid having use tax deducted from your refund.
Note: The use tax exemption applies only on diesel and aircraft fuel purchases made on or after March 6, 2006, and biodiesel fuel purchases made on or after May 11, 2007. Fuel purchases made prior to these dates will have the use tax deducted from fuel tax refunds.
References: RCW 82.08.865 & RCW 82.12.865
Feed for Feeding Livestock at Public Livestock Markets
Feed to be consumed by livestock at a public livestock market is exempt from retail sales and use taxes.
References: RCW 82.08.0296 & RCW 82.12.0296
Food products for human consumption are exempt from retail sales and use taxes. This exemption includes livestock sold and/or used for human consumption.
References: RCW 82.08.0293, RCW 82.12.0293, & WAC 458-20-244
Fruit/Vegetable Packing Materials
Retail sales and use taxes do not apply to materials and supplies directly used in the packing of fresh, perishable horticultural products by any person who is entitled to a B&O tax deduction under RCW 82.04.4287 either as an agent or independent contractor.
References: RCW 82.08.0311 & RCW 82.12.0311
High Unemployment County Sales/Use Tax Deferral
The High Unemployment County Deferral/Exemption Program grants a waiver of sales/use tax on pre-approved construction of manufacturing facilities and on purchases of qualified machinery and equipment for new and expanding businesses in certain geographical areas.
Leased Irrigation Equipment
Retail sales and use taxes do not apply to the lease or use of irrigation equipment if:
- The irrigation equipment was purchased by the lessor for the purpose of irrigating land controlled by the lessor;
- The lessor has paid sales or use tax in respect to the irrigation equipment;
- The irrigation equipment is attached to the land in whole or in part; and
- The irrigation equipment is an incidental part of the lease of the underlying land and is used solely on such land.
References: RCW 82.08.0288 & RCW 82.12.0283
Livestock for Breeding Purposes
The sale or use of livestock for breeding purposes where the animals are registered in a nationally recognized breed association is exempt from retail sales and use taxes.
References: RCW 82.08.0259 & RCW 82.12.0261
Machinery and equipment used directly in a manufacturing operation by farmers
Machinery and equipment used directly in a manufacturing operation by a manufacturer or processor for hire is exempt from sales or use tax provided that all requirements for the exemption are met. This exemption is commonly referred to as the M&E exemption. Farmers who use agricultural products that they have grown, raised, or produced as ingredients in a manufacturing process may be entitled to the M&E exemption on the acquisition of machinery and equipment used directly in their manufacturing operation.
References: RCW 82.08.02565, RCW 82.12.02565 & WAC 458-20-13601
Machinery and Implements to Nonresidents (Sales of)
The retail sales tax does not apply to sales to nonresidents of this state for use outside of this state of:
- Machinery and implements for use in conducting a farming activity;
- Parts for machinery and implements for use in conducting a farming activity; and
- Labor and services for the repair of machinery, implements, and parts for use in conducting a farming activity.
To qualify for the exemption, the machinery, implements, and parts must be transported immediately outside the state.
References: RCW 82.08.0268 & WAC 458-20-239
Pollen is exempt from retail sales and use taxes.
References: RCW 82.08.0277 & RCW 82.12.0273
Retail sales or use tax does not apply to poultry used in the production for sale of poultry or poultry products.
References: RCW 82.08.0267 & RCW 82.12.0262
Propane or Natural Gas to Heat Chicken Structures
Retail sales or use tax does not apply to propane or natural gas used to heat structures housing chickens. The propane or natural gas must be used exclusively to heat the structures. The structures must be used exclusively to house chickens that are sold as agricultural products.
"Structures" are barns, sheds, and other similar buildings in which chickens are housed.
References: RCW 82.08.910 & RCW 82.12.910
Sales and Use Tax Exemptions (continued)
A sales and/or use tax exemption is available to eligible farmers for purchases of replacement parts for qualified farm machinery and equipment.
The exemption applies to charges for:
- Parts that replace an existing part, or which are essential to maintain the working condition, of a piece of qualifying farm machinery and equipment;
- Installing replacement parts for qualifying farm machinery and equipment; and
- Repairing qualifying farm machinery and equipment.
A replacement part does not include paint, fuel, oil, grease, hydraulic fluids, anti-freeze, and similar items exceptwhen the seller incorporates these items when installing exempt replacement parts or making repairs to qualifying farm machinery and equipment.
If exempt installation or repair services are provided in a single transaction that also involves the provision of nonexempt services, the exemptions apply to the exempt services as long as the charge for the exempt services are separately itemized and does not exceed the seller’s usual and customary charge for such services. The exemptions do notapply if the seller makes a single non-itemized charge for all of the services.
The separate charge for qualifying parts and labor cannot exceed the seller’s usual and customary charge for such services. A seller that does not separately itemize the charges is responsible for collecting and remitting sales tax on the entire charge and will be held personally responsible for any uncollected sales tax due on such a transaction.
To obtain an exemption certificate:
Apply to the Department and show eligibility by either:
- Attaching federal income tax or other information verifying the amount of gross sales or harvested value of agricultural products during the tax year before submitting the application. Federal information includes Schedule F of Internal Revenue Service (IRS) form 1040; IRS form 1120; or other applicable form filed with the IRS; or
- Signing a declaration under penalty of perjury, as provided in RCW 9A.72.085, that the farmer is an eligible farmer. Any person who knowingly makes a false statement on an application is guilty of perjury in the second degree under chapter 9A.72 RCW, and is also liable for payment of any taxes with interest and penalties.
It may take up to 60 calendar days to process your application.
The Department will issue an exemption certificate to eligible farmers. Exemption certificates are generally not transferable and are valid for the remainder of the calendar year in which the certificate is issued and the following four calendar years. Thus, the certificate is valid for a maximum of five years.
The Department may request documentation from a farmer possessing an exemption certificate to verify whether either of the above conditions has been met. If a farmer who receives an exemption certificate does not meet either of those conditions, the Department will revoke the exemption certificate. In addition, all taxes for which an exemption was claimed plus interest must be paid within thirty days of the date of the notice revoking the exemption certificate.
Qualifying farm machinery and equipment:
Qualifying machinery and equipment includes farm tractors and other farm implements, and means machinery and equipment used primarily by an eligible farmer for growing, raising, or producing agricultural products.
A “farm tractor” is a motor vehicle that is designed and used primarily as a farm implement for drawing plows, mowing machines, and other farm implements of husbandry. (RCW 46.04.180)
“Farm vehicles” are vehicles used primarily in agricultural pursuits on farms for the purpose of transporting machinery, equipment, implements, farm products, supplies and or farm labor and are incidentally operated on or moved along public highways for the purpose of going from one farm to another. (RCW 46.04.181)
Example: Sales tax does not apply to replacement parts for motor vehicles licensed with the Department of Licensing specifically for “farm use,” “farm exempt,” or “farm combination,” including farm tractors and farm implements, unless it is specifically excluded from the definition of farm machinery and equipment (as discussed below).
A “farm implement” is machinery or equipment that is manufactured, designed, or reconstructed for agricultural purposes and used primarily by an eligible farmer to grow, raise, or produce agricultural products, but does not include lawn tractors and all-terrain vehicles.
For the purposes of these exemptions, qualifying farm machinery and equipment does not include:
- Vehicles, except for those specifically noted above
- Lawn tractors
- All-terrain vehicles
- Hand tools and hand powered tools; and
- Property with a useful life of less than one year
The purchase or use of the following items and services remain subject to retail sales or use tax, unless some other exemption applies:
- All machinery and equipment used in farming, including farm vehicles and other motor vehicles, tractors, and other farm implements;
- Parts for non qualifying farm machinery and equipment, including replacement parts for vehicles other than farm vehicles, farm tractors, and other farm implements;
- Other tangible personal property that does not meet the statutory definition of replacement parts, such as GPS equipment installed on a combine that did not previously have GPS equipment;
- Items that are specifically excluded from the statutory definition of replacement parts, such as paint, fuel, oil, grease, hydraulic fluids, antifreeze, and similar items, when purchased by a farmer for installation in qualifying or non-qualifying machinery or equipment. However, the purchase by a farmer of otherwise exempt installation or repair services remain exempt if the seller installs, incorporates, or places such items in qualifying farm machinery and equipment during the course of installing replacement parts or repairing the qualifying farm machinery and equipment;
- Installation services for items that do not qualify as replacement parts;
- Repair services for non-qualifying farm machinery or equipment; and
- Otherwise exempt installation or repair services included in a single transaction involving nonexempt services, if the charge for the otherwise exempt services is not separately itemized or exceeds the seller’s usual and customary charge for such services.
References: Special Notice on Replacement Parts & RCW 82.08.855
Semen for use in the Artificial Insemination of Livestock
Semen for use in the artificial insemination of livestock is exempt from retail sales and use taxes.
References: RCW 82.08.0272 & RCW 82.12.0267
Warehouse and Grain Elevators and Distribution Centers
Wholesalers or third-party warehousers who own or operate warehouses or grain elevators and retailers who own or operate distribution centers, and who have paid sales or use tax on:
- Material-handling and racking equipment, and labor and services rendered in respect to installing, repairing, cleaning, altering, or improving the equipment; or
- Construction of a warehouse or grain elevator, including materials, and including service and labor costs, are eligible for an exemption from all or part of the state's portion of the sales tax in the form of a remittance.
A person claiming an exemption from state tax in the form of a remittance under this section must pay the sales tax. The buyer may then apply to the Department for a refund of all or part of the tax paid.
References: RCW 82.08.820