Reseller permits allow:
- Retailers and wholesalers to purchase items for resale in the regular course of their business without paying sales tax.
- Manufacturers to purchase, without paying sales tax, ingredients or components that enter into and become a physical part of a new article or substance produced for sale.
Misuse of a reseller permit can result in substantial penalties for the buyer, including revocation of the permit. The Department routinely examines purchases made with reseller permits to verify permits are used appropriately. Anyone found using a permit inappropriately:
- Will owe the tax due and a 50 percent penalty—even if there was no fraud intended.
- Could have their permit revoked.
Responsibilities of businesses USING reseller permits
If your business has been issued a reseller permit you are responsible for ensuring that the permit is used properly.
Proper Use of a reseller permit
Use your reseller permit to buy only those items that you directly resell in the regular course of your business.
For industry specific information on how to use reseller permits, please see our Industry guides.
Misuse of reseller permits
Businesses may not use a reseller permit to buy:
- Items for personal or household use.
- Items to be given away.
- Items used in the business, such as supplies and equipment.
- Items used by the business in performing the business activity even if billed to customers.
- Tools or equipment, (unless you are in the business of directly reselling or renting out such items)
- Equipment rentals
How to get or renew a reseller permit
The Department may automatically issue or renew permits to qualifying businesses.
If the Department has not automatically issued you a permit and you buy goods to resell, you have the following options:
- Pay sales tax on your purchases and then take a Taxable Amount for Tax Paid at Source deduction on your tax return when you report the sale.
- Pay sales tax on your purchases and then request a refund directly from the Department.
- Apply for a reseller permit:
- Log in to My DOR.
- Click Get Started.
- Click Accounts tab.
- Click Excise Tax for the applicable account.
- Click Reseller Permit tab.
- Click Apply for Reseller Permit.
- Follow the instructions to complete the application and click Submit.
To be sure you receive your reseller permit renewal, keep your business contact information current.
Print your reseller permit
You can view or print your reseller permit by accessing it online through My DOR.
- Log in to My DOR.
- Click Get Started.
- Click the Accounts tab
- Click Excise Tax for the applicable account
- Click the Reseller Permit tab
- Click Print Permit
How long is a reseller permit valid?
Reseller permits are generally valid for four years. However, permits are valid for only two years if any of the following apply:
- The business is a contractor
- The business has been open for less than 12 months
- The business has not reported gross income in the last 12 months
- The business was on active non-reporting status at the time the application was received
- The business has failed to file tax returns any time during the last 12 months
Expiration notice: If your business’s permit is not automatically renewed, you will receive a notice to apply for a new reseller permit approximately 90 days before your permit expires.
Responsibilities of sellers that ACCEPT reseller permits
Every business that sells at wholesale must have a valid reseller permit or other documentation for each customer that buys without paying retail sales tax.
Verify that reseller permits are valid
You can use the Department’s online tools to verify reseller permits:
- For a single record, use our Business Lookup. Keep a print copy of the record.
- For multiple records, use our Reseller Permit Verification Service. If you choose to use this service, export the results and save a copy for your records.
- We recommend verifying your customers’ reseller permit information at least once per year.
Documenting wholesale sales
Sellers must maintain proper documentation to support wholesale sales for five years after the date of sale. Sellers have up to 120 days from the date of the sale to collect the documentation.
Documentation options include:
- A paper or electronic copy of the reseller permit.
- A print out of the customer's information on our Business Lookup.
- The record received through the Reseller Permit Verification Service, exported and saved.
In the event of an audit, you will be asked to provide documentation to support your wholesale sales.
Other documents for tax-exempt purchases
Sellers may accept other approved exemption certificates from customers. To be valid, these certificates must be properly completed and signed by the customer.
When to collect sales tax
If the buyer does not have a valid reseller permit or does not provide an approved exemption certificate, you need to collect sales tax.
Sellers have the right to refuse to sell tax-exempt if they have reason to believe the customer is misusing their reseller permit, is not reselling the items purchased, or the permit is expired or otherwise not valid.
Please call 1-800-647-7706 or e-mail firstname.lastname@example.org.